Before you start reading this, I need to warn you that this lesson did not discuss which software packages to use, rather it provided a framework for selecting if/when as well as which software to implement.
Application of ERP
An ERP is a highly integrated to support global community functions from finance, operations and engineering to customer service and human resources. It’s expensive, popular and powerful. Should a mom n pop storefront in Acworth, GA use it to run their business? No. And neither should you without proper business analysis and design (or reorganization).
As in all of the preceding lessons, we are taught to understand the current process first (with flow charts, meetings, systems analysis, DFDs and more) then you can define or work towards the desired work flow with the Pareto Principle in mind (working towards the vital few).
Application of PM Software
Do you need a sledgehammer for a finishing nail? Or a shotgun for a flea? Be realistic, do your research and find the right tool for the job. [As stated earlier: products are not mentioned by name, the lesson purpose was to bring home the importance of selection.]
So…your task is to find the proper tool. And use it. Planning and control are the two parts to the project management scissors. Without one, the other one just won’t cut it.
Selection Notes:
- Create your team
- List your needs (using any of the methods we learned in earlier lessons – 4 methods to idea generation)
- Download some trials; use it on smaller projects
- Justify it
Truly determine if the product you’ve selected will work in the long run and identify the types of projects it would benefit and why. ROI. ROI. ROI.
Evaluation
List of items taken from KSU’s PM Applications, Professor Swaim‘s online class:
- ease of installation
- different users, different views
- data security
- work breakdown structure support
- resource requirements
- task breakout
- capacity limitations
- schedule development variety
- different calendar and time frames
- critical path determination
- schedule updates
- track progress to plan
- reflect dependencies
- reporting flexibility
- charting capabilities
- view toggling
- data management/support
- integration w/other systems
- ease of use!!
One overlooked criteria often overlooked (though it’s one of the top things I look for when evaluating products) is supplier review and research. You should know the background of the supplier, their history, their track records for support and bug fixes. Get references within your industry, obtain trial software, look for documentation…..do they offer training, user groups, forums, future releases?
In conclusion, you’ve learned the basics of software selection and choosing the right tool for the job. I encourage you to keep learning and have fun in the process. After all, it’s we all live on the same Small Ball.
Reference Sites:
http://www.project-management-software.org
www.thesoftwarenetwork.com/Project-Management-Software
Filed under: Project Management Certification
